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H.C.H Corporate Housing Houston Office Manger Position

Job brief

We are looking for motivated Office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety,high level of customer service and high booking rate.

Office manager responsibilities include  running the daily operations  such as posting, bookings, customer service,payments and supervision. Previous experience as a Front office manager or Office administrator would be an advantage. A successful Office manager should also have experience with a variety of office software (email tools, spreadsheets and databases) and be able to accurately handle administrative duties.

Ultimately, the Office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Office Manager Responsibilities

Include but not limited to: 

  • Running and supervising daily operations
  • Answering sales calls and booking the company apartments 
  • Answering customer calls and providing customer service 
  • Crises management
  • Handling payments to vendors and suppliers, ordering items,document transactions 
  • Apartments Market research and closing deals
  • Issuing reports
  • Briefing and supervising the filed employees and contractors
  • Invoicing, collection of rents, deposit management and control
  • Schedule and supervise Cleaning contractors 
  • schedule and supervise Movers and apartment shifting 

Requirements

  • Proven experience as an Office manager (Advantage), Front office manager or Administrative assistant
  • Knowledge of office administrator responsibilities, systems and procedures
  • Knowledge in MS Office (MS Excel and MS Outlook, in particular)
  • Hands on experience with office machines (e.g. fax machines and printers)
  • Familiarity with email scheduling tools, like Email Scheduler (google calander etc.)
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • A creative mind with an ability to suggest improvements
  • High energy and being able to work in the weekends  and after hours